HR Assistant

Position Summary:

The HR Assistant will work under the direction of HR Consultants to provide administrative support to the HR team.  The position will be responsible for posting and removing job advertisements as needed, recruit applicants for open positions, schedule interviews with candidates and perform other HR related tasks.

Essential Functions Statement:

• Maintain accurate and up to date HR files, records, and documentation.
• Answer questions from applicants and employees relative to standard policies, benefits, hiring processes, etc; refers more complex questions to HR Consultant.
• Maintain confidentiality of human resources files and records.
• Perform periodic audits of HR files to ensure that all required documents are collected and filed appropriately.
• Provides clerical support to HR Consultants.
• Acts as a liaison between employees and external providers and vendors, which may include payroll and benefit providers.
• Conducts and assists with new hire orientation.
• Screen applicants resumes and applications to identify suitable candidates to fill client job vacancies.
• Conduct phone interviews and assist with scheduling onsite interviews.
• Post and maintain job advertisements to job boards and other social media platforms.
• Properly handle client requests through responsiveness, follow up, and escalation.
• Track progress, priorities, and deadlines of various HR related projects and tasks.
• Assist in preparing Word, PowerPoint, and Excel documents.
• Complete onboarding process for clients to include drafting offer letters, running background checks, scheduling drug screens, ensuring new hire paperwork is completed, collecting documents in order to complete onboarding process, and entering new hires into a variety of HRIS systems.
• Schedule exit interviews.

Competency Statements:

• Excellent verbal and written communication skills.
• Working understanding of human resource principles, practices, and procedures.
• Diligently attends to details and pursues quality in accomplishing tasks.
• Promotes cooperation and commitment within a team to achieve goals and deliverables.
• Excellent interpersonal and customer service skills.

Education and Experience

Education: Highschool Diploma or GED required

Experience: 2+ years administrative role experience; 1 year experience in HR role required.

Computer Skills: Basic skill level in Microsoft Office, Excel, and Word.

Preferred Education and Experience

Experience: Associates/Bachelor’s degree in HR preferred.

Preferred Certification:

Professional Human Resources (PHR) or SHRM-CP certification preferred.